Client Login     |     Support     |     888-526-5542 (ext. 1)

How to Plan a Virtual Trade Show: 5 Time-Saving Tips



The world is slowly opening up again but one thing is clear: virtual trade shows are here to stay as a profitable alternative. However, regardless of whether you’re hosting it online or in-person, events take months to plan. Today we’re sharing 5 tips to plan it effectively and save time at the same time.

 

Planning a virtual trade show: 5 time-saving tips

  • Invest in the right tools - (we might suggest Map Dynamics to sell booths and invite exhibitors and speakers to edit their own information to save time & streamline the planning process for your team & attendees)

  • Plan ahead & plan for the unknown - start the planning process early and create the schedule for when each stage is to be completed (and stick to it!)

  • Expect the unexpected - things go wrong, no matter what you do to avoid it, so prepare a few scenarios and plan ahead of fixing the issue

  • Automate wherever possible - automate your marketing communications (emails, social media updates) so that once the content is live, you don’t have to worry about it further (Map Dynamics has email and push notification tools to schedule communication in advance!)

  • Follow a proven process - chances are, this isn’t your first time planning an event (use what you’ve learned so far)

 

Final thoughts

Planning a virtual trade show is a monumental task, just as it is planning a live trade show. Give yourself enough time and use the tools at your disposal to speed things up.





15 Virtual Events Ideas For 2021 And Beyond

No one expected the global pandemic to last for as long as it did - and the worst part is,...




Digital Sponsorship Tips: Ideas to Drive Virtual Booth Traffic

Trade shows are a big part of associations. Of course, now that everything's gone virtual or at least has SOME...




Five Things Associations Can Do To Generate Revenue When Selling Sponsorship Packages In Virtual Events

There are so many ways in which you can generate revenue by selling sponsorships in virtual events but fear not!...




How One Association Saw Fundraising Success and 10x ROI With a Virtual Event in 2020

CALCON is a fundraising event above all; each year, the conference has a financial goal that must be met during...




Hosting a Successful Virtual Trade Show: Tips and Best Practices for Associations

Hosting a successful virtual trade show isn't as simple as it sounds. We realize that virtual trade shows are still...




Virtual Events in 2021: Everything You Need to Know

Virtual events dominated 2020 but what exactly are they and what are the benefits of hosting your next event online?...




Sponsors in the Spotlight Featuring Bruce Rosenthal, Bruce Rosenthal Associates

Join us with Map Dynamics' Alexis Simoneau, CAE and special guest Bruce Rosenthal of Bruce Rosenthal Associates to dive deeper...




How to Rock Your Next Virtual Trade Show: Raise the Roof with Revenue Featuring Scott Oser, Scott Oser Associates

Join us Tuesday, December 8th from 11:30am - 12:15pm ET as we host Scott Oser to discuss how to raise...




How to Pump up the Crowd & Bring the Fun Factor

The Map Dynamics team invited our friend Teri Carden to talk about how to Pump Up the Crowd & Bring...